Rail Nexus

Project	Territory	Status	Last Activity
Evanston Quiet Zone Agreement execution stalled — agency unresponsive	Upper Midwest	At Risk	47 days
Austin Capital Metro Coord FRA comment response overdue — 30-day window closing	Southern	At Risk	31 days
Denver RTD Coordination Revised 60% plans not received — milestone missed	Colorado	At Risk	28 days
Las Cruces Crossing Improvement NMDOT funding confirmation outstanding	California/SW	At Risk	22 days
Seattle WSDOT Grade Sep Pier clearance under BNSF Engineering review	Pacific NW	Attention	19 days
Minneapolis Intermodal Project Agreement terms — outside counsel review in progress	Upper Midwest	Attention	16 days

Crossing ID	Project Name	Territory	BNSF PM	Phase	Agency	Status	Days Active

SR Number	Project / Location	Territory	BNSF PM	Agency / Contractor	Agreement Type	Closed Date

Rail Nexus — One Hub. Total Transparency. Real-Time Results.

This portal has two integrated sections. Scheduling Agent (left nav, top) is the live flagging coordination hub — 661+ real SR records synced every 4 hours, with RWIC assignments, KPI tracking, Gantt scheduling, and territory map. Public Projects Portal (left nav, bottom) tracks Wilson's public agency project portfolio from intake through construction closeout. Access is role-based; Wilson admins have full access to both sections.

Wilson Admin System

Scheduling Agent — Getting Started

Live flagging coordination · live SR records synced every 4 hours

1

Open Flagging Requests

The Flagging Requests tab is your primary view — live SR records with KPI summary (active count, pending RWIC, upcoming start dates). Data syncs automatically.

2

Use All RailNexus SRs to Search & Filter

The All RailNexus SRs tab shows the full 634-record SR dataset. Filter by territory, status (Submitted / Under Review / Confirmed / Invoiced / Completed / Cancelled), agreement type, or keyword search.

3

Assign RWICs from the Flagging Record

Click any row in the Flagging Requests table to open the SR detail modal. Use the RWIC Assignment section to assign or change the RWIC provider. Assignments sync to Firestore and are visible to all portal users in real time.

4

Check the Gantt Calendar for Scheduling Windows

The Gantt Calendar (bottom of Flagging Requests) shows all active SR start/end windows. Use it to spot conflicts, RWIC double-bookings, and upcoming starts within 30 days.

5

Use the Map to Monitor by Territory

Toggle Territory Regions on the Flagging map to see which BNSF PM owns each region (hover to see name). Toggle Completed Flagging to display closed SRs. All active SR locations are plotted by lat/lon.

Public Projects Portal — Getting Started

Wilson public agency project portfolio · intake through closeout

1

Navigate to Your Territory

Use the All Projects page and filter by territory. BNSF PMs see their territory by default. Wilson admins see all 8 territories.

2

Review Open Items Daily

The Open Items panel flags projects with no activity in 14+ days. Address these first — they represent stalled coordination or overdue milestones.

3

Click Any Project to Open the Record

Every row in the All Projects table is clickable. The project record shows agreement status, active action items, lifecycle phase, and the full activity log.

4

Log Activity After Each Contact

Use Add Action Item in any project record to log calls, emails, submittals, or decisions. This drives the "days since last activity" counter and prevents false At-Risk flags.

5

Construction Phase → Use Scheduling Agent for Flagging

When a project moves to Construction, coordinate flagging directly in the Scheduling Agent section (top of left nav). The SR record is the source of truth — no email handoff required.

Project Status Definitions

On Track

Project is progressing per schedule. Activity logged within 14 days. No outstanding overdue milestones. No unresolved blockers.

Needs Attention

A soft flag — minor delays, slow agency response, or an upcoming milestone at risk. Wilson admin is actively working it. BNSF PM aware but not escalated.

At Risk

Critical escalation needed. Agreement stalled, FRA deadline closing, agency unresponsive 21+ days, or BNSF Engineering blocker. Appears on Executive Report. BNSF PM action required.

In Construction

Construction underway. Linked to BNSF Scheduling Agent for flagging coordination. Wilson admin monitors punch list, RFI/RFP cycle, and closeout checklist. Transitions to Closeout upon final inspection.

Project Lifecycle Phases

Intake → Preliminary Review → Agreement Execution → Design Review → Agency Coordination → Construction → Closeout

SR Status Definitions

Scheduling Agent · Flagging Requests

Submitted

Flagging request received by Wilson Scheduling Agent. Under initial review — RWIC not yet assigned.

Under Review

Request is being evaluated. Dates, scope, or RWIC availability being confirmed. May require additional information from the contractor.

Confirmed

RWIC assigned, dates locked, contractor notified. Project is scheduled and ready for field work to begin.

Invoiced

Field work complete. Invoice submitted to contractor or agency. Pending payment confirmation.

On Hold

Request paused — contractor delay, scope change, or BNSF availability issue. Follow up required before rescheduling.

Completed / Cancelled

Completed: work finished and closed in the system. Cancelled: request withdrawn by contractor or agency before field work began.

BNSF Territory & PM Guide

7 territories as defined in RFP #82079 · BNSF Public Projects Program

BNSF Public Projects Leadership

French F. Thompson III — General Director, Public Projects · Fort Worth, TX

Rich Scott — Asst. Director, North Region · Minneapolis, MN

Cheryl Townlian — Asst. Director, South Region · Glendale, AZ

Territory-level PMs below report to these directors and are the day-to-day Wilson & Company coordination contacts per RFP #82079.

DM

California / Southwest

BNSF PM: Dio Martinez · Based: San Bernardino, CA · ~52 active projects

Coverage: Southern CA, Nevada, Utah

KL

Pacific Northwest

BNSF PM: Kyle Leatham · Based: Vancouver, WA · ~36 active projects

Coverage: Washington, Oregon, Idaho, British Columbia

MM

Mountain

BNSF PM: Mary Ann Monaldi · Based: Missoula, MT · ~11 active projects

Coverage: Montana, North Dakota (partial)

AJ

Upper Midwest

BNSF PM: Alexis Jones · Based: Minneapolis, MN · ~45 active projects

Coverage: Minnesota, Wisconsin, North Dakota, South Dakota, Manitoba

JR

Kansas City

BNSF PM: Jake Rzewnicki · Based: Kansas City, KS · ~22 active projects

Coverage: Kansas, Missouri, Mississippi, Arkansas, Tennessee, Alabama

KB

Midwest

BNSF PM: Kara Brockamp · Based: Chicago, IL · ~16 active projects

Coverage: Illinois, Iowa, Nebraska

RN

Colorado

BNSF PM: Rafer Nichols · Based: Denver, CO · ~29 active projects

Coverage: Colorado, New Mexico, Arizona

TH

Southern

BNSF PM: Tim Huya · Based: Fort Worth, TX · ~23 active projects

Coverage: Texas, Oklahoma (partial), Louisiana

Glossary of Key Terms

USDOT Crossing ID: A unique 7-character identifier (6 digits + letter) assigned by the Federal Railroad Administration to every public highway-rail grade crossing in the US. Example: 022847G. Used to cross-reference FRA databases, state DOT records, and BNSF's internal systems.
Public Project / §130: Any crossing improvement, grade separation, quiet zone, or ROW coordination initiated by a public agency (city, county, or state DOT) that requires BNSF review, agreement, and/or flagging during construction. Most projects are funded under Section 130 of Title 23 U.S.C. — the Federal Highway Safety Improvement Program (HSIP), which provides dedicated federal funding for elimination or mitigation of hazards at highway-rail grade crossings. Wilson admin supports agencies in tracking §130 eligibility, grant milestones, and federal reporting requirements tied to these funds.
Quiet Zone (QZ): A stretch of railroad (min. ½ mile) where locomotive horns are not routinely sounded at public crossings. Requires implementation of Supplemental Safety Measures (SSMs) — such as quad gates, medians, or channelization — and FRA approval via the following formal process: (1) Diagnostic Meeting with BNSF and agency · (2) SSM Installation at all crossings · (3) Notice of Intent (NOI) filed with FRA, BNSF, and state DOT, starting the 60-day review clock · (4) Notice of Establishment (NOE) sent to FRA and BNSF, followed by a mandatory 21-day hold before the zone activates. BNSF QZ contact: quietzones@bnsf.com. Wilson admin tracks all NOI/NOE deadlines in the portal.
Grade Separation: A bridge or underpass that eliminates a at-grade crossing by routing one mode of transportation over or under the other. The most complex and highest-cost type of public project — typically requires a full BNSF Agreement.
Overpass Agreement: A specific type of BNSF agreement governing the construction or reconstruction of a road or structure that passes over BNSF tracks. Distinct from a grade separation in that it typically involves an existing or planned elevated roadway, and may require separate BNSF Engineering review for clearance, pier placement, and live-load calculations. Wilson admin tracks Overpass Agreements from initial ROW coordination through final BNSF acceptance.
BNSF Agreement: The legal contract between BNSF and the public agency governing project scope, cost-sharing, flagging requirements, insurance, and indemnification. Agreement Execution is often the longest phase — averaging 48 days in the current portfolio.
Flagging / Flagging Handoff: BNSF-required track safety monitoring during any construction within the railroad right-of-way. When a project enters Construction phase, Wilson admin initiates the flagging handoff to the BNSF Scheduling Agent. Requests are routed through Wilson Flagging Coordination at BNSFScheduling@wilsonco.com. Flagging lead time is typically 8 weeks — Wilson admin monitors schedule to ensure requests are submitted in advance of construction start.
CREATE Program: Chicago Region Environmental and Transportation Efficiency Program — a multi-agency freight and passenger rail improvement initiative in the Chicago area involving BNSF, UP, CN, and multiple transit agencies. Multiple active projects in the Upper Midwest territory.

Portal Support & Contacts

Wilson Admin Support Team

Wilson Employee 1

Senior Director, Public Projects

Admin lead for portal operations, access, and reporting

Technical Issues

Wilson IT Help Desk

Portal access, login, data corrections

Use Access Control panel in the sidebar to request role changes

BNSF Program Contact

BNSF Public Projects Division

Fort Worth, TX — Engineering Services

Contract administration & scope inquiries through your territory PM

Key Coordination Emails

Quiet Zone inquiries:
quietzones@bnsf.com — BNSF FRA Quiet Zone team

Flagging requests:
BNSFScheduling@wilsonco.com — Wilson Flagging Coordination (submit 8 weeks ahead)

Getting Started

Five steps to get up and running with the Scheduling Agent module

1

Open Flagging Requests

The Flagging Requests tab is your primary view — live SR records with KPI summary (active count, pending RWIC, upcoming start dates). Data syncs automatically every 4 hours from Oracle.

2

Use All RailNexus SRs to Search & Filter

The All RailNexus SRs tab shows the full SR dataset. Filter by territory, status (Submitted / Under Review / Confirmed / Invoiced / Completed / Cancelled), agreement type, or keyword search.

3

Assign RWICs from the Flagging Record

Click any row in the Flagging Requests table to open the SR detail modal. Use the RWIC Assignment section to assign or change the RWIC provider. Assignments are visible to all portal users in real time.

4

Check the Gantt Calendar for Scheduling Windows

The Gantt Calendar (bottom of Flagging Requests) shows all active SR start/end windows. Use it to spot conflicts, RWIC double-bookings, and upcoming starts within 30 days.

5

Use the Map to Monitor by Territory

Toggle Territory Regions on the Flagging map to see which PM owns each region. Toggle Completed Flagging to display closed SRs. All active SR locations are plotted by lat/lon.

SR Status Definitions

Scheduling Agent · Flagging Requests

Under Review

Request is being evaluated. Dates, scope, or RWIC availability being confirmed. May require additional information from the contractor.

Confirmed

RWIC assigned, dates locked, contractor notified. Project is scheduled and ready for field work to begin.

On Hold

Request paused — contractor delay, scope change, or availability issue. Follow up required before rescheduling.

Completed

All field work done, RWIC released, SR record archived.

Cancelled

Request withdrawn by contractor or Wilson. No field work performed. Record retained for audit purposes.

RWIC Vendor Coverage by Territory

Wilson-contracted flagging providers and their authorized service areas

Railpros

All Territories

National coverage

NRSS

All Territories

National coverage

Track Tech

Red River Southwest

Regional

Zephyr

California Northwest

Regional

LJA

Red River Heartland

Regional

Vendor selection is based on territory, availability, and scope. Wilson will present options with estimated costs after reviewing your request.

Wilson & Company Reference Documents

Program resources and BNSF coordination references

Railroad Field Services — Wilson & Company

Program overview, RWIC scheduling, and contractor access coordination services

Wilson & Company — Engineers & Architects

Firm overview, services, and national infrastructure expertise

BNSF Roadway Worker Protection — On-Track Safety

BNSF on-track safety requirements and RWIC certification standards

Getting Started

Five steps to get up and running with the Public Projects module

1

Navigate to Your Territory

Use the All Projects page and filter by territory. Wilson admins see all territories; railroad users see their assigned region by default.

2

Review Open Items Daily

The Open Items panel flags projects with no activity in 14+ days. Address these first — they represent stalled coordination or overdue milestones.

3

Click Any Project to Open the Record

Every row in the All Projects table is clickable. The project record shows agreement status, active action items, lifecycle phase, and the full activity log.

4

Log Activity After Each Contact

Use Add Action Item in any project record to log calls, emails, submittals, or decisions. This drives the "days since last activity" counter and prevents false At-Risk flags.

5

Construction Phase → Use Scheduling Agent for Flagging

When a project moves to Construction, coordinate flagging in the Scheduling Agent section (top of left nav). The SR record is the source of truth — no email handoff required.

Project Status Definitions

On Track

Project is progressing per schedule. Activity logged within 14 days. No outstanding overdue milestones. No unresolved blockers.

Needs Attention

A soft flag — minor delays, slow agency response, or an upcoming milestone at risk. Wilson admin is actively working it. Not yet escalated.

At Risk

Critical escalation needed. Agreement stalled, FRA deadline closing, agency unresponsive 21+ days, or Engineering blocker. Appears on Executive Report. PM action required.

In Construction

Construction underway. Linked to Scheduling Agent for flagging coordination. Wilson admin monitors punch list, RFI/RFP cycle, and closeout checklist.

Project Lifecycle Phases

Intake → Preliminary Review → Agreement Execution → Design Review → Agency Coordination → Construction → Closeout

UIC Program — Utility Inspector Coordinator

On-site coordination for utility crossings and encroachments

A Utility Inspector Coordinator (UIC) is a BNSF-designated field representative assigned to utility crossing and encroachment projects. The UIC serves as the on-site liaison between the contractor, BNSF Engineering, and the public agency throughout active construction.

UIC Responsibilities

Verify contractor compliance with BNSF standards
Monitor work within BNSF right-of-way
Coordinate with BNSF Roadmaster and Engineering
Document field conditions and deviations
Approve final backfill and surface restoration

Wilson's Role

Coordinate UIC scheduling through BNSF Engineering
Confirm UIC assignment before construction begins
Serve as single point of contact for agency/contractor
Track UIC field reports and punch list items
Manage closeout documentation upon completion

BNSF Reference Documents

Key policies and manuals for public projects coordination

BNSF Utility Accommodation Policy

Standards and requirements for utility installations within BNSF right-of-way

BNSF Public Projects Page & Manual

BNSF's public-facing resource for agencies and contractors working on public projects

Data sourced from Oracle Fusion · Last synced Jul 16, 7:09 AM PT · Contact your scheduler to confirm real-time field status.

Active Now

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Starting This Week

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About Rail Nexus

Rail Nexus is a real-time project coordination portal built by Wilson & Company for freight and passenger rail operations. It centralizes flagging requests, public project agreements, and scheduling coordination across all territories in a single live platform — giving railroad teams full visibility into every active request without email chains or manual updates.

How It Works

1

One URL — every active project

Every flagging request, public project agreement, and scheduling record across all territories lives in a single live platform. No status calls, no email chains — visibility is built in.

2

Filter to what your team needs

Narrow by territory, project status, flagging vendor, or document type. Your division sees exactly what's relevant — nothing more. Filters persist across sessions.

3

Export reports. Close faster.

Pull branded CSV exports on demand with full Wilson attribution and timestamps. For changes, submit requests or reach your Wilson Project Manager directly.

Frequently Asked Questions

What is Rail Nexus?

Rail Nexus is Wilson & Company's real-time coordination platform for freight and passenger rail operations. It centralizes flagging requests, RWIC scheduling, public project agreements, and territory-level reporting in one secure portal — eliminating email chains and status calls between agencies, contractors, and Wilson staff.

Who has access to this portal?

Access is managed by Wilson & Company. Wilson staff log in with full administrative access (WCI). BNSF staff receive read-only access to view scheduling status, assignments, and project records. Contractors access only the intake form to submit flagging requests.

How do I submit a flagging request?

Open the Scheduling Agent module and click New Scheduling Request in the top right. Complete the 4-step wizard — you'll need an executed BNSF agreement (Public Project Agreement or Permit Agency Agreement) before submitting. Wilson's team will follow up to confirm RWIC vendor options, costs, and dates.

How much lead time do I need?

A minimum of 3 weeks is required from submission to field start. This allows time for payment processing, BNSF notification requirements, and RWIC coordination. Complex or multi-phase projects may require additional lead time — contact your Wilson PM early.

What is an RWIC?

An RWIC (Railroad Worker in Charge) is a BNSF-approved safety professional who monitors and controls work within the railroad right-of-way. No construction, utility work, or other encroachment on BNSF property is permitted without a qualified RWIC present. Wilson coordinates RWIC services with Railpros, NRSS, LJA Engineering, Zephyr, Track Tech, and BNSF directly.

Which flagging vendors does Wilson coordinate with?

Wilson schedules RWIC services through five contracted providers. Railpros and NRSS provide national coverage across all territories. Track Tech covers Red River and Southwest. Zephyr covers California and Northwest. LJA covers Red River and Heartland. Vendor selection is based on territory, scope, and availability — Wilson will present options with estimated costs after reviewing your request.

How is data in the portal updated?

Scheduling request data syncs from Wilson's Oracle project management system. Most updates reflect within 24 hours of a change being recorded in Oracle. Real-time status badges reflect the latest confirmed data at the time of your last page load.

What does each SR status mean?

Under Review — Received by Wilson; dates, scope, or RWIC availability being confirmed.

Confirmed — RWIC assigned, dates locked, contractor notified.

On Hold — Paused due to scope change, contractor delay, or BNSF availability. Follow-up required.

Completed — Field work finished and closed in the system.

Cancelled — Request withdrawn before field work began.

What is a UIC and how is it different from an RWIC?

A UIC (Utility Inspection Coordinator) monitors utility work — pipelines, fiber, electrical conduit — crossing or paralleling BNSF right-of-way. An RWIC (Railroad Worker in Charge) monitors construction or encroachment work that poses a direct risk to active track or train operations. Both roles require BNSF-approved personnel on site during active work. Wilson coordinates scheduling for both through the Scheduling Agent module — the applicable coordinator type is determined during scope review.

How do I reach my Wilson Project Manager?

Contact information for your assigned Wilson PM is listed directly on each scheduling request record. For portal access, new requests, or general questions, visit wilsonco.com/contact.

Scheduling Agent Module

The Scheduling Agent module manages flagging requests and coordinates scheduling for both Railroad Worker in Charge (RWIC) and Utility Inspection Coordinator (UIC) personnel across all territories. Submit new requests, track status in real time, and view active assignments by division — all without a phone call or email thread.

Live request status — submitted, in-review, scheduled, completed
RWIC and UIC scheduling coordination across all territories
Filter by territory, flagging vendor, date range, or coordinator type
Export scheduling data with timestamps
Flagging request log with full assignment history

UIC Program — Utility Inspection Coordination

Wilson & Company provides Utility Inspection Coordinator (UIC) services for utility owners and contractors performing work within BNSF right-of-way. A UIC is required any time a pipeline, fiber line, electrical conduit, or other utility crosses or parallels an active BNSF main line — whether for new installation, repair, or inspection.

What a UIC Does

Monitors utility work within BNSF ROW for compliance with BNSF standards
Coordinates with BNSF Engineering and Operations during active encroachment
Verifies permits, agreements, and BNSF-approved plans are on site
Documents daily field activity and provides written reports

When a UIC is Required

New utility crossings or parallel encroachments within BNSF ROW
Repair, replacement, or inspection of existing utilities near active track
Horizontal directional drilling (HDD) beneath BNSF main lines
Any work covered under a BNSF Utility Permit Agreement

UIC scheduling is managed through the same Scheduling Agent module as RWIC services. Submit a request using the New Scheduling Request form — Wilson's team will confirm the required coordinator type (RWIC vs. UIC) based on your scope and the applicable BNSF agreement.

Public Projects Module

The Public Projects module tracks active and completed public project agreements across all territories. Monitor KPIs, project timelines, and document status — giving your team a consolidated view of every active agreement in a single screen.

Active and completed project tracking by territory
KPI dashboard with live status indicators
Filter by project type, status, or date
Exportable project reports with Wilson attribution

Contact

For questions about portal access, flagging requests, or scheduling coordination, reach the Wilson & Company team through our website.

Wilson & Company, Inc., Engineers & Architects

Rail Nexus Support & Scheduling Coordination

wilsonco.com/contact

About Wilson & Company

Wilson & Company, Inc.

Engineers & Architects

Visit wilsonco.com

6

Overdue

5

Due This Week

3

In Progress

18

Completed (30d)

14

Total Open

Priority	Project	Territory	BNSF PM	Action Required	Owner	Age	Due

Filter by Project:

June 2026

Milestone (click to complete)

FRA Deadline

Construction

Meeting / Review

Completed

Brian Ortiz

Embedded Public Projects Administrator

10

Projects

2

At Risk

3

Const.

Kansas City

Workload72%

Michael Curtis

Embedded Public Projects Administrator

6

Projects

1

At Risk

4

On Track

San Bernardino

Workload55%

W3

Wilson Employee 3

Project Manager
6 yrs FRA / crossing programs

4

Projects

3

On Track

1

Attn.

Kansas City

Workload42%

W4

Wilson Employee 4

Project Manager
9 yrs IDOT / Midwest rail

6

Projects

1

At Risk

3

Const.

Upper Midwest

Workload68%

Agreement Pipeline

LOI Sent / Pending8

Under BNSF Review11

Awaiting Agency Signature9

Executed This Month6

Stalled (>30 days)4

Flagging Handoffs PHASE 2

Metrics available after Phase 2 integration

Scheduled This Month—

Confirmed w/ Contractor—

Awaiting Confirmation—

Overdue Coordination—

Completed This Quarter—

Upcoming Milestones (30d)

Sacramento J St Bridge — BNSF ReviewJul 8

Denver I-70 Agency Coord. MeetingJul 10

Wichita 21st St Construction CompleteJul 15

Chicago CREATE 100% Plan SubmittalJul 22

Bakersfield FRA 90-Day DeadlineAug 4

Active Requests

10

across 6 divisions

Pending RWIC

3

needs assignment

Starting ≤ 30 Days

1

On-Site Now

5

in progress

Avg Days Open

—

active scheduling SRs

Open > 30 Days

—

since submission

Open > 60 Days

—

may need attention

Open > 90 Days

—

review immediately

In the Field

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Starting This Week

RWIC Coverage Map — Active Assignments

Click any marker to open request record · Color indicates request status · Filter by vendor using the dropdown

Confirmed

Under Review

On Hold

Completed

Request Status Pipeline

Workflow stages

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Requests by BNSF Division

Current active load

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Vendor Distribution

Active SRs by flagging provider

Flagging Requests

17 active requests · 8 pending RWIC assignment

SR #	Project	Location	Start / End	Lead Time	RWIC / Vendor	Flaggers	Milepost	Wilson PM	Status

SR #	Project / City ↑	Territory	Dates	Status	Wilson PM	Agency / Contractor	Agreement Type	Days Open

Submit a Flagging Request